Quickbooks and Gusto Tutorials
This is a resource to help you get started with QuickBooks and Gusto accounting software. If you have further questions, connect with a member of your Boulay client service team.
Intuit | How to connect your bank & credit card accounts to QuickBooks Online
Connecting your bank and credit card accounts to QuickBooks is the fastest way to accurately record your company’s financial transactions. This video covers how to connect a bank or credit card account to QuickBooks and choose how far back you want QuickBooks to pull your transaction history.
Intuit | How to add & manage users in QuickBooks Online
You can add new users to your QuickBooks Online to help with your bookkeeping, including your accountant. You can also assign specific roles and permissions so users can only do certain tasks, or add new admins who can do pretty much everything. This video covers where to invite your accountant, what the primary admin is and how to change it. It also shows how to set up a new user, and the different user roles and permissions you have to choose from.
Intuit | How to categorize transactions in QuickBooks Online
You can add new users to your QuickBooks Online to help with your bookkeeping, including your accountant. You can also assign specific roles and permissions so users can only do certain tasks, or add new admins who can do pretty much everything. This video covers where to invite your accountant, what the primary admin is and how to change it. It also shows how to set up a new user, and the different user roles and permissions you have to choose from.
Intuit | How to reconcile your accounts in QuickBooks Online
Reconciling is an important step in managing your business. Let’s go over what it is, what you should do before you reconcile, and then how to reconcile in QuickBooks.
0:24 – Before you reconcile
0:53 – How to reconcile
2:13 – Fix your reconciliation
Intuit | How to fix your beginning balance during your first reconcile in QuickBooks Online
If you start reconciling an account in QuickBooks for the first time and notice that your beginning balance in QuickBooks doesn’t match the balance you have in your bank statement, you’ll need to change it. This video shows how to fix this issue so you can start reconciling.
Intuit | How to fix beginning balance issues when reconciling in QuickBooks Online
When you reconcile an account, you might see an alert saying your account isn’t ready to reconcile yet. This means something changed about your cleared transactions since you last reconciled. This video shows how to correct your beginning balance when the dollar amount of a transaction was changed, unreconciled from the register, reconciled from the register without a proper reconciliation, deleted, or if there are too many changes and you’d like to undo a reconciliation.
Intuit | Understanding how the chart of accounts works in QuickBooks Online
The Chart of Accounts is the hub of your accounting. It’s the central place where you decide how you organize your transactions. Every account or category you use in QuickBooks for every transaction comes from the Chart of Accounts. This video explains the Chart of Accounts, how it helps you organize your business, and how it affects your financial statements.
Intuit | How to add accounts to your chart of accounts in QuickBooks Online
While you can automatically add most bank and credit card accounts to your Chart of Accounts when you connect them to online banking, there are some accounts that you’ll need to add manually, like loans and fixed assets.
Intuit | How to use journal entries in QuickBooks Online
This video shows you how to make and record a journal entry in QuickBooks Online. You should only create journal entries if you are confident with accounting or following the advice of your accountant. Most transactions don’t need a journal entry, but you might need to use them for things like correcting errors or summarizing the depreciation of an asset.
Intuit | How to record personal expenses and owner draws in QuickBooks Online
Business owners often use the company’s bank and credit card accounts to pay personal bills and expenses, or simply withdraw money to pay themselves. This videos shows what to do when the business owner pays for personal expenses with a company account and how to pay the owner with a draw. It also explains how this affects the financial statements.
Intuit | How to invite your accountant to QuickBooks Online
QuickBooks makes it easy to work with your accountant. This videos shows how to grant access to your company’s QuickBooks Online and send an invitation so your accountant can make changes remotely.
Gusto | How to set up a new Gusto account
This video shows how to navigate Gusto, and breaks down how to set up a new Gusto company account step by step.
Gusto | How to integrate QuickBooks Online with Gusto
This video walks through how to integrate your Gusto account with QuickBooks Online to streamline your bookkeeping.